With the growth of data in an organization, archiving all the data becomes important if an effective data archiving strategy is the aim of an organization.
However, the process of data archiving eludes from one organization to another.?
Archiving doesn’t have that big of a concept when it comes to implementing it on unstructured data.
To understand data archiving, let’s try to understand what do we mean by? archive? in the first place.
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What is data archiving?
Archive could basically be referred to as a copy of data that is made for long term storage and reference.?
In the case of data archiving, the original data may or may not be deleted from the source system after the archived copy is made. However, it’s common for the archive to be just a copy of the real data.
The whole process of archiving involves the moving of data that isn’t used frequently. It could be taken off the systems for the sake of retention.
Quite unlike the process of data storage on primary locations, data archiving could be retained for a long time and accessed whenever the needs of accessing arises.
Data archiving has a lot of benefits and is an opportunity for a solution that has been designed for capacity over a primary data storage section that has been designed for performance.
Why data archiving?
Archiving is the right solution for a lot of reasons.
These are often created on the age of the data or if the project it belongs to is still active.?
Not only can it save your business money, but it can also add a lot of value. A lot of organizations are very hesitant to archive just because they are very uncertain what kind of data is right to archive and what data should be left on primary storage.
Archiving is an important strategy and the same goes for deciding what kind of data needs to be archived.?
If a business has a massive amount of unstructured file data, then the need for data archiving is important.
In case an organization doesn’t have an effective data archiving strategy in place, it may end up losing the inactive data or incur most costs for a proper data management system in place.
Data archiving also helps in reducing the volume of data over primary storage which has to be backed up. It also lowers secondary storage costs.?
With the enterprise datasets expanding, freeing space on primary storage becomes valuable for reducing costs and data center footprint. It also adds retrieval capabilities which makes it easier to access data.
At times, organizations don’t have a proper data archiving strategy in place which means that once data from old studies is gone, it is hard and very expensive to recreate that data.
With the help of an archiving strategy, all kinds of organizations would be able to search and access all kinds of data which keeps on adding value to the business over time.
Another main benefit of archiving is that organizations can save on expensive primary storage while retaining data important to the business, whether it may need to be accessed in the future or needs to be retained for regulatory compliance.
With growing data, the archived data becomes important, now more than ever for an effective data management strategy.?
Data archiving user classes and authorities
When it comes to access privileges, users have different roles. They are classified into:
- Administrators – These have all the possible rights on the system and can add or remove more users.
- Managers – Managers have all kinds of rights except adding or deleting programs and new users or deleting the data. A manager can issue authorizations to the lower level users and can manage the way they can use the system. Managers also have a few system reports under their supervision.
- Supervisors – Supervisors are always able to manage different live activities on the system, which includes screen configuration and can access to high-security areas.
- Guards – Guards have certain roles as well and are allowed access to a variety of gates and monitor their opening and closure. Guards can usually see and respond to all kinds of alarms.
- Roving Guards – Roving guards also issue the wireless tablets or PDAs which may grant access only to the region which they have under their access.