What is data archiving

If you don’t already know about data archiving, you are missing out on a lot for your enterprise.

The fundamental behind data archiving is that it protects all the older data that won’t further be needed for daily operations within an enterprise.

This means that data that is irrelevant for time being but can’t be deleted is archived and that is the main purpose of data archiving.

Just in case you don’t know, data archiving also reduces all the primary storage that is required and essentially blesses an organization with the ability to maintain the data that might be required for regulatory purposes.

Data archiving – Explained!

Data archiving refers to creating a subset or a copy of the data that essentially is aimed to last for a long time. For data archiving, original data is usually retained on the source system after the archived copy is made.

However, it’s common for the archive to be just a copy of the real data.

Archiving is a specific process that involves the transportation of data that isn’t needed frequently and could be taken off the systems any time.

Much unlikely the data storage process on primary locations, the process of data archiving needs to be retained for a long time and accessed whenever the need arises. Data archiving has a lot of benefits and is an opportunity for a solution that has been designed for capacity over a primary data storage section that has been designed for performance.

What is the purpose of archiving?

Data archiving aims at protecting the older information that might not be used or have any specific use on a daily basis. It serves a purpose of reducing the primary storage costs and inventory.

Data archives could also allow the data to be read-only a lot of times. This prevents any modification done to the data. Yes, it might still be copied, but the archived copy of the data remains intact.

Data archiving saves your business a lot of money though along with adding value to it. Enterprises don’t usually rely on archiving as they are very uncertain as to what kind of data is right to archive and what data should be left on primary storage. This leads to an important statement that while archiving is an important strategy, it is important to decide what kind of data needs to be archived.

Data Archiving Benefits

Organizations that have a lot of unstructured data, the need for data archiving is equally important. If an organization doesn’t have a good data storage or archiving strategy, the inactive data is bound to be lost whose recovery is going to cost a lot.

One of the biggest benefits of data archiving is that it is very valuable to smaller businesses that have a limited budget for data storage.

Primary storage is usually expensive. And archiving saves money as it is typically based on a low-performance and a high capacity storage medium, The archives are saved on normal hard drives or other media where the speed of effectiveness doesn’t really matter a lot.

The process of archiving also reduces the volume of data that needs to be backed up. Data that is not frequently accessed needs to be archived. This archived data needs to be removed from systems for the sake of improving system performance and making it easier to access.

Data Archiving: Users and Authorities

Different users have different privileges in data archiving storage.

  • Administrators – Admins have all the rights to modify the data and add or remove more users.
  • Managers – Managers are the same as admins except they can’t add or delete programs and new users. A manager can issue authorizations to the lower level users and can manage the way they can use the system. Managers also have a few system reports under their supervision.
  • Supervisors – Supervisors are always able to manage different live activities on the system, which includes screen configuration and can access to high-security areas.
  • Guards – Guards have are allowed to access a variety of gates and monitor their opening and closure in the storage repositories. Guards can usually see and respond to all kinds of alarms.
  • Roving Guards – Roving guards issue the wireless tablets or PDAs that may grant access only to the region that are under their access.